Iowa OCLC Users Group

Annual Report

August 2002 through August 2003

Submitted by Claudia Frazer, President 2002 - 2003

The following annual report consists of five sections: (1) Membership; (2) Executive Council Report; (3) Section Reports; (4) Annual Conference Report; and (5) Treasurer�s Report.


Membership for 2002/2003 held steady at 111 institutional members, including academic, public, school, and special libraries. Membership dues remain $15.00 per year for institutional members.

Executive Council

Ballots cast by institutional members in Spring 2002 for the year 2002/2003 resulted in the election of the following officers:

President: Claudia Frazer, Drake University

Vice President / President Elect: Jody Morin, Buena Vista University

Past President: Steve Duffy (Simpson College)

Secretary/Treasurer: Marianne Malinowski (Ames Public)

Cataloging Section:

Chair: Patty Bellus (Des Moines Public)

Vice Chair:

Interlibrary Loan Section

Chair: Mary Heinzman (St. Ambrose University)

Vice Chair: DiAnn Kilburg (Loras College)

Reference Section

Chair; Liga Briedis, Drake University

Vice Chair: none

Ex officio members were: Rich Doyle (Coe) representing the OCLC Users Council and Barb Corson representing the State Library. For the second year in a row, there continues to be no ex officio member representing BCR.

The 2002/2003 Executive Council met three times: September 19, 2002 (Ames Public); November 1, 2002 (Ames Public); March 7, 2003 (Coe College)

Topics discussed by the Executive Council included: review of upcoming changes in OCLC software; planning for the spring conference; selection of a slate of officer candidates for the next year; preparation and review of membership mailings.


Section Reports

Cataloging Section

The Cataloging Section of IOUG met on Friday, May 30th in Cowles Library during the IOUG Spring Conference. Approximately 20 people were present. The group began with introductions of those present and each gave brief descriptions of special cataloging projects within their libraries. There was some discussion of OCLC products, but overall, everyone seemed content with the direction of OCLC cataloging products. Susan Moore of UNI was elected incoming section chair for 2003-2004.


Interlibrary Loan Section

The Interlibrary Loan Section of IOUG met as a group at the Spring Conference of IOUG on May 30, 2003. DiAnn Kilburg reported on some seminars she participated in at an Interlibrary Loan Conference in Denver, Colorado. Other topics of concern were also discussed. These included how the U.S. Patriot Act affects interlibrary loan recordkeeping, handling overdue interlibrary loan transactions, lending policies for audiovisual materials, and using management software such as CLIO or Illiad. DiAnn Kilburg will serve as chair of the ILL section for the 2003-2004 year.

Reference Section

Katherine Harnish, the OCLC representative was scheduled to talk at the Reference Section, but was not able to attend at the last minute, so Rosario Garza spoke in her place. Rosario discussed costs and subscription limits with third party database vendors - the database owner being the one who decides whether a database can be offered per-search or subscription only. Other discussion centered on the admin module of the FirstSearch databases. The 45 minute session was over before additional topics could be taken up. Mary Heinzman will serve as chair of the Reference section for the 2003-2004 year.

Union List Section

This section continues to be inactive. The Executive Council has discussed whether some of the issues formerly addressed by this section should be handled by the ILL or the Cataloging section, but so far no action has been taken.

Annual Spring Meeting

84 people attended the annual spring conference held on Friday, May 30, at Drake University in Des Moines, Iowa. The theme of the conference was �Scanning the Digital Horizon�.

Claudia Frazer, President of IOUG, welcomed the attendees, which was then followed by a welcome from Rod Henshaw, Dean of Cowles Library.

State Librarian Mary Wegner summarized the situation faced by the State Library with potential budget cuts in her State Library Update, and Rosario Garza, BCR Representative, presented the BCR update, summarizing upcoming software and pricing changes.

After a short break, Marcia Stout, Library Services Consultant with OCLC�s Digital & Preservation Solutions, spoke about OCLC�s latest venture toward providing a solution for complex challenges of digitization and preservation. She demonstrated how the CONTENTdm and Olive software work.

Section meetings were held after lunch in Cowles Library, with a special impromptu session for individuals interested in Digitizing and Preservation Projects. After a short break, a facilitator from each section meeting updated the conference attendees. The annual business meeting took place in the Reading Room at Cowles Library, and newly elected officers were introduced briefly and membership and financial data were summarized.

Evaluations of the conference were favorable. The keynote speaker was favorably received, as was Rosario�s BCR update. Attendees evaluated favorably the scheduling of separate section meetings, some wishing there had been more time for the break-out sessions. The impromptu break-out session was very well attended, as the session ended with plans for meeting again in the near future. Comments on the afternoon �chocolate� break were very favorable. Many individuals felt it was a �worthwhile� conference.

Secretary/Treasurer�s Report


Initial Ending Balance as of Aug. 2003: $4317.90

Expenses for the year 2002-2003:

Conference: $1,591.98

Copies, postage: $358.58

Exec. Council: $97.75

Revenue for the year 2002-2003:

Conference: $804.00

Membership: $1455.00

Interest: $9.00

Final Ending balance as of Aug.15, 2003: $4,537.59